Information about Exhibiting, Sponsoring and Advertising at the AAGP 2016 Annual Meeting
Meeting Dates: March 17-20, 2016
Exhibit Dates: March 18-19, 2016
The number of older adults with mental illness is growing at a rapid rate in our society and having a significant impact on our nation’s health. The AAGP Annual Meeting is the largest meeting of physicians and other health care professionals focused on late-life mental illness. Many of AAGP’s 1,500 members choose to attend the AAGP Annual Meeting over APA or other scientific meetings due to the specific content in the geriatric field and the meeting’s intimate size. In addition, the AAGP meeting is attracting an increased number of generalists who find they need to educate themselves on the latest information in order to better treat their increasing number of older adult patients.
The AAGP’s 2016 Annual Meeting provides high visibility to supporting organizations and unique opportunities to interact with AAGP leadership, members, and other conference attendees. The numbers of attendees continue to increase each year, as this meeting has become the primary scientific meeting for the presentation of cutting-edge research and new clinical innovations related to late-life mental illness. Exhibit hours have been scheduled at times that allow maximum opportunity to network. Receptions, Product Theaters, Posters, and breaks are hosted in the Exhibit Hall to increase traffic to you.
What does my company gain by exhibiting at AAGP?
Access to over 1,100 thought leaders and decision making physicians and other health care providers practicing in a variety of settings and treating older adults
What are the Exhibit Hall highlights planned in 2015?
• Dedicated breaks for the Exhibit Hall to promote traffic
• Product Theaters offering informative topical presentations
• Poster Sessions
• Lunch and Afternoon Receptions in the Exhibit Hall
What are the benefits to the Exhibitors?
• Opportunities to network one on one with geriatric mental health provider leaders
• Access to decision makers
• Complimentary listing in the Final Program
• Listing on the AAGP meeting website
AAGP’s Annual Meeting attendance is expected to include more than 1,100 scientific attendees including:
• Primary Care Physicians
• Medical Directors of Long Term Care
• Advanced Practice Nurses
• Directors of Nursing
• Social Workers
Benefits of Exhibiting
You Will . . .
• Have the opportunity to interact with approximately 1,100 health care professionals responsible for the care of older adults with mental disorders: psychiatrists, physicians, psychologists, nurses and social workers who want to know about your products and services.
• Have dedicated time to network—exhibit hours are scheduled at dedicated times that will allow you maximum opportunity. Receptions are also hosted in the Exhibit Hall to increase traffic.
• Be able to establish national, regional, and local leads for your products or services.
Exhibitor Fast Facts
Washington Hilton & Towers
1919 Connecticut Ave., NW
Washington, DC 20009
Exhibit Hall: Columbia
For more information on special conference rates at the Washington Hilton, visit www.AAGPmeeting.org.
EXHIBIT DATES (Subject to change)
Friday, March 18
Saturday, March 19
Friday, March 18
Saturday, March 19
Saturday, March 19
Sunday, March 20
BOOTH TRAFFIC GENERATORS—Maximize Your Exhibit Experience
• Lead retrieval available to capture booth visitors’ contact information
• Advertising opportunities in the on-site program and on the Annual Meeting app
• Hotel Room Drops to highlight your booth location to meeting attendees
• Pre-registration mailing list to let attendees know that you will be at the meeting
• Final registration list to follow-up after the meeting
• Additional sponsorship opportunities to highlight visibility for your company’s products and services
For additional information on these options, please see the Sponsorship section of this page or contact AAGP at email@example.com.
Island booths are four or more 10' x 10' booths in a square or rectangle. Island booths are open on all four sides. However, please design your island to be “seethrough.” Maximum height is 20 feet. Island booths will NOT be set with pipe, drape, or a sign. Furniture and electricity are NOT included and are the responsibility of the exhibiting company. An online service manual with order forms will be available in December.
Booths (Corner, Perimeter, and Non-Perimeter)
A booth is 10' x 10', and limited to 8' in height. Corner booths are standard booths with traffic on two sides. Corner booths may drop the side rail separating their booth from the side aisle. Booths are not equipped with any furniture. Each booth will have an 8' drape behind it and 3' draped side rails. The company ID sign is included in booth price. Furniture and electricity are NOT included and are the responsibility of the exhibiting company. An online service manual with order forms will be available in December.
The package provides one 6' table (skirted in show color), one chair, and a company ID sign affixed to the front of your table. The display MUST fit on the top of the table and is limited to 4' in height from the table’s surface.
EXHIBIT HALL REGISTRATION
Exhibitors are encouraged to register in advance; a registration form will be included in the exhibitor service kit. Badges can be picked up on site. Exhibiting companies will receive three (3) Exhibitor Personnel badges for a tabletop exhibit or for each 10' x 10' space, and four (4) badges for each island. These badges allow entry into the hall only. Additional exhibitor badges may be purchased for $40 each. To register for an exhibitor badge, an individual must be an employee of the exhibiting company. All other personnel must be paid registrants of the Annual Meeting. There will be a $20 charge for replacement badges onsite.
Exhibiting companies do not receive any conference registration with their tabletop or booth(s) as part of their exhibiting fee. Those who want to attend the conference must register and pay the registration fee. Registration forms will be available on the AAGP website (www.AAGPmeeting.org) and in the Advance Program (available after October 2015).
AAGP welcomes press coverage of its Annual Meeting, and invites journalists to apply for complimentary registration. Complimentary press registration is limited to working journalists of the general and mental health/medical/aging press. Press registration will not be extended to management, publishing, marketing, advertising, public relations, or administrative staff, or to organizations that primarily produce continuing medical education (CME) audio/audiovisual, electronic, or print resources. Press credentials are required.
Assignment of Space
Space will be assigned beginning November 15, 2015. Applications for priority assignment space must be received by October 15, 2015. Space assignments will be determined according to preferences listed on the application and the date of submission. If all preferences noted on an application have been assigned, AAGP Exhibit Management will determine the assignment. Applications received after October 24, 2015 will be assigned space on a first-come, first-served basis.
Cancellation or reductions in space and refund is subject to the following conditions: Exhibitors shall give written notice of cancellation. If written notice is received more than 90 days prior to show opening, total money less a 50% cancellation fee will be refunded to Exhibitor; no refunds will be allowed for any cancellation less than 90 days prior to the opening of the Show and SHOW MANAGEMENT reserves the right to re-sell space.
6728 Old McLean Village Drive
McLean, VA 22101
BENEFITS OF SPONSORSHIP
• Sponsorship is an ideal way to gain prime, credible exposure and make a long-term impact among a highly influential audience.
• Sponsors stand out from other exhibitors and deliver a message of commitment and support to attendees.
• Proven traffic builders will assist in increasing your visibility and help you achieve a greater return on your exhibit investment.
AAGP is the primary scientific meeting for the presentation of cutting-edge research and new clinical innovations related to late-life mental illness. By joining us as a sponsor you have the opportunity to:
• Build your brand
• Highlight the value of your services to participating clinicians and fellows
• Leverage new partnerships and build new alliances
• Improve the care for those with late-life mental disorders
Sponsors will be recognized in the Final Program, on signage throughout the conference, and on the website. For more information on how your company can support AAGP, contact AAGP (main@AAGPonline.org) for all industry-sponsored CME programs and all non-CME sponsorship opportunities.
Exhibitors can enhance their marketing programs and booth displays at our conference with product theaters. Plan to take advantage of these popular marketing programs and expand your exposure to the conference attendees.
30 minutes $17,000
45 minutes $22,000
60 minutes $30,000
(4 time slots available)
A non-CME session allowing your company to bring in your own speakers and educate attendees about your products. Sponsorship of a Product Theater includes:
• Pre-registration mailing list
• Post-registration mailing list
• Basic AV equipment and lectern
• One sign
• Recognition in the Final Program
• Registration bag insert (listing all product theaters)
• Sponsor ribbon for all company representatives
• Listing on AAGP Annual Meeting website and in Annual Meeting app
SPONSORED RECEPTIONS AND SOCIAL EVENTS
OPENING RECEPTION: $10,000
EXHIBIT HALL MEAL FUNCTION: $12,500
EXHIBIT HALL RECEPTION: $15,000
WIFI CAFÉ: $15,000
CHARGING STATION: $7,000
CYBER CAFÉ: $5,000
LEAD RETRIEVAL CARDS: $25,000
LANYARDS: $7,500 (Featuring company logo)
CONFERENCE BAG INSERTS: $1,500 PER INSERT
Insert a one page promotional piece into the conference bag. Sponsor is responsible for production of 1200 pieces. AAGP must approve piece.
ELECTRONIC SIGNAGE: $1,500
Display your company’s logo and/or product information on a 40” LED display monitor located in a prominent place in the meeting area. The sign will include meeting information as well as sponsorship information.
AAGP ANNUAL MEETING MOBILE APP BANNER ADS: $2,000
The AAGP Annual Meeting Mobile App provides attendees with meeting information and allows them to engage before, during, and after the meeting on their iPhones and iPads. The Mobile App will be launched in November 2013. Banner advertising is available for the Annual Meeting App.
ANNUAL MEETING ENEWS: $2,000
Reach AAGP meeting participants each of the four days of the Annual Meeting with an advertisement in AAGP’s Today e-mail update, which will feature program highlights and meeting information. One exclusive ad placement to run four times.
SPONSOR A RESIDENT: $2,500
The GMHF Scholars Program includes “named” scholars. These individuals are chosen through a competitive process and are awarded a grant to attend and participate in the AAGP Annual Meeting. Evidenced based studies demonstrate a direct link to exposing early residents to the field of geriatric psychiatry and the number of residents who enter geriatric psychiatry fellowships.
CONFERENCE PENS: $4,000
Distributed to all attendees at registration with their conference materials. Get your company’s name to each attendee.
ROOM DROPS: $4,500
Have material regarding your product(s) distributed to Annual
Meeting attendees’ hotel rooms on the date that you specify.
CONFERENCE BAGS WITH AAGP AND SUPPORTER’S LOGOS: $5,000
The official bag for the meeting is distributed to every attendee and many of them use it for years to come. Gain visibility by imprinting your name and logo on one side of the bag. AAGP will be responsible for production.
HYDRATION STATIONS: $6,000
Quench the thirst of attendees and show your respect for the environment at “Hydration Stations.” The sponsor’s logo will appear at each station as well as on reusable water bottles given to attendees to use during and after the conference.
CELL PHONE/TABLET CHARGING STATION/KIOSK: $7,000
Meeting attendes will be delighted to see a free charging kiosk, available during the entire course of the meeting, to charge up the batteries of their cell phones, laptops, tablets and iPods. Each charging kiosk will charge multiple devices simultaneously. The charging components are ADA-compliant. The sponsors’ signage will be displayed on the kiosk.
FLASH DRIVE: $10,000
Support a flash drive distributed to all attendees with your company’s logo imprinted on it. The flash drive will contain all of the 2014 Annual Meeting Abstracts and Handouts and will be a resource that the attendees will use over and over again.
WIFI CAFÉ: $15,000
The WiFi Café, located in the Exhibit Hall, is sure to be a popular destination for meeting participants. Open during the Exhibit Hall hours on Saturday and Sunday, it will offer free WiFi and a charging station. The sponsor’s signage will be displayed.
Don’t see anything here that is an exact fit for what you’re looking for? Let us work with you to customize a sponsorship tailored to meet your needs and marketing objectives.
On most Conference materials, sponsors will be listed alphabetically.
ADVERTISING REQUIREMENTS AND DEADLINES
A great way to add to your visibility, ask about advertising opportunities in the AAGP Online Advance Program (deadline September 6, 2014), and the AAGP On-Site Final Program (January 2015 deadlines).
All representatives of sponsoring companies wishing to attend the educational sessions of the Annual Meeting must register.
Questions and inquiries relating to all sponsorships should be directed to main@AAGPonline.org.
Advertising Contract (PDF)
The AAGP 2015 Annual Meeting offers several unique opportunities to showcase your company’s programs, products, and services to a highly influential group of medical professionals and meeting attendees. Annual Meeting attendees include: geriatric psychiatrists, general psychiatrists, geriatricians, family practice physicians and internists, advance practice nurses, neurologists, and others who want to know the latest on Alzheimer’s disease and dementia, affective disorders, practice management, schizophrenia, psychosis, health services research and more.
To reserve ad space, contact:
6728 Old McLean Village Drive
McLean, VA 22101
PHONE (703) 556-9222 • E-MAIL main@AAGPonline.org
AAGP ADVANCE PROGRAM (Online only)
The advance program will be available online in late November. Postcards advertising the program are mailed to 15,000 prospective attendees. The program includes all educational sessions and registration information.
Full Page: $1,000
½ Page: $500
Reserve by September 30, 2015
Final Art by October 5, 2015
AAGP ON-SITE FINAL PROGRAM
This on-site and take-home reference guide covers all of the AAGP Annual Meeting offerings, faculty, and more. The program will be included in all 1,200 attendee registration bags.
BLACK & WHITE RATES
Full Page: $3,750
½ Page: $1,000
Cover 2 or 4:
color rates + 50%
Cover 3: +25%
Full Page: $4,250
½ Page: $2,000
Reserve by January 10, 2016
Proof by January 17, 2016
Final Art by January 24, 2016
AAGP MEETING WEBSITE
Online banner and other advertising is available on the AAGP Meeting Website (AAGPmeeting.org) visited by thousands of individual health care providers.
For ad rates and specs, write to Anna Wilson at firstname.lastname@example.org information on this advertising opportunity or contact main@AAGPonline.org.