2020 AAGP Annual Meeting Call for Late Breaking Poster


SUBMISSION DATES*
Late-Breaking Research Posters Submissions opens November 2019 and are due December 30, 2019.

*PLEASE NOTE THAT THE PROGRAM COMMITTEE WILL NOT ACCEPT ABSTRACTS AFTER THE END DATE FOR EACH SUBMISSION TYPE. DEADLINES ARE FIRM.

 

ABSTRACT SUBMISSION PORTAL

Submit your proposal online at https://bit.ly/31DsIMd. Here are instructions for Late Breaking Poster Submissions. 

 

HERE YOU WILL FIND INFORMATION ON:

General Guidelines 

Abstract Submission Instructions

Content Areas

Presentation Formats 
     Late-Breaking Posters

 

>> SUBMIT PROPOSALS ONLINE 

Questions?  Contact AAGP at 703-556-9222 or meetinginfo@aagponline.org if you have questions regarding the submission criteria or the Annual Meeting.

 

INVITATION TO SUBMIT PROPOSALS

The American Association for Geriatric Psychiatry (AAGP) Annual Meeting Program Committee invites you to submit a proposal for consideration for the 2020 Annual Meeting to be held in San Antonio, Texas, March 13-16, 2020. The AAGP 2020 conference theme "Translating Research Evidence into Clinical Geriatric Mental Healthcare" aims to highlight the integration of key geriatric psychiatry research findings into clinical practice, helping ensure older Americans have the highest quality care for mental health, substance use and neurodegenerative disorders. Research is broadly defined to include all scientific domains which impact the mental health care of older adults, including biomedical, psychosocial, educational, and quality improvement.

 

The AAGP Annual Meeting invites innovative and interactive programs targeted towards clinicians, researchers, and educators. Clinicians and investigators in all areas of geriatric psychiatry, psychology, neurology, medicine, nursing, social work, and other related disciplines are encouraged to submit abstracts of original work for presentation at the AAGP Annual Meeting. We invite you to submit abstracts for a general sessions and case presentations. (Call for Posters will be announced in September 2020).


All submissions will be peer-reviewed by the 2020 AAGP Annual Meeting Program Committee. We request that program proposals include content on applicability to clinical practice and with an interdisciplinary team approach. Please consider adding a newer member of the profession as part of your presenter panel. Additionally, submitters are encouraged to consider patient care needs of minority or underserved populations.


The AAGP annual meeting is described as the premier scientific meeting by many of our attendees. This is an excellent venue to present original research, new data, innovative clinical applications and service delivery initiatives, educational activities and other pioneering work impacting our field today.


Please contact us at meetinginfo@aagponline.org if need assistance with your submission.

 

We welcome you to submit a proposal for a symposium, case presentation or other educational programs that will enhance our ability to provide care to our patients, conduct research on late-life mental illness and its effective treatments, and train the workforce needed to provide high quality care now and in the future.

 

Kirsten Wilkins, MD
2020 Annual Meeting Program Chair

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GENERAL GUIDELINES

Registration and Travel Policy

All poster presenters must be paid registrants of the AAGP Annual Meeting. Poster presenters are not eligible for speaker registration discounts and must pay the attendee registration rate.  Expenses associated with the preparation, submission, and presentation of an abstract are the responsibility of the author/presenter. All poster presenters are expected to make their own travel arrangements and pay their own expenses (with the exception of industry-supported programs and other sponsored workshop programs).

 

SESSION PRESENTATION SLIDES
AAGP strongly encourages all speakers to provide presentation slides to accompany their oral presentation. (Handouts may include, but are not limited to, copies of your PowerPoint presentation for the session.) AAGP will make these handouts available to the 2020 Annual Meeting attendees via the AAGP meeting website prior to the meeting. This ensures that all participants will receive your materials, even those who are unable to attend your session. All materials must be submitted to AAGP by January 15, 2020The absence of presentation slides or handout materials makes the speaker and AAGP appear unprepared, so please send your materials by the deadline. If you submit copyrighted material, you are responsible for obtaining written permission to use the material. Handouts for each program are reviewed to ensure compliance with ACCME guidelines on well-balanced presentation of content. Specific instructions on developing PowerPoint slides for presentation at the AAGP Annual Meeting will be provided to all faculty upon acceptance of their program.


AAGP requests your presentation slides to be submitted by the deadline so the CME Committee has enough time to review your presentation to ensure that it meets ACCME guidelines for Continuing Medical Education Credit and/or suggest edits so that your presentation does meet ACCME guidelines. Failure to submit your presentation by January 15, 2020, could result in a loss of CME credit for the ENTIRE MEETING and EVERY ATTENDEE as well as automatic withdrawal of your general session or case presentation from the 2020 AAGP Annual Meeting.

 

Disclosure of Conflict of Interest
The American Association for Geriatric Psychiatry (AAGP) requires disclosure by presenters at CME activities of any financial interest or other affiliation with commercial organization(s) that may have a direct or indirect impact on the subject matter of the scientific program. AAGP’s policy on disclosure applies to financial interests of a presenter’s spouse/partner as well. A “financial interest” may include, but is not limited to, being a shareholder in the organization; being on retainer with the organization; or having research or honoraria paid by the organization. An “affiliation” may include holding a position on an advisory committee or some other role or benefit to a supporting organization. The existence of such relationships does not necessarily constitute a conflict of interest, but the prospective audience must be informed of the presenter’s affiliation with every commercial supporter by an acknowledgment in the slides as well as orally at the start of every session. In addition, each faculty who identify a potential conflict will be asked to identify steps to resolve that conflict. This policy is intended to openly identify any potential conflict(s) so that members of the audience in an educational activity are able to form their own judgments about the presentation. AAGP also requires oral disclosure of discussion of unapproved uses of a commercial product or investigational use of a product not yet approved for this purpose. 

 

Eligibility
You do not need to be a member of AAGP to submit an abstract. Clinicians and investigators in all arenas of geriatric psychiatry, psychology, neurology, medicine, nursing, social work, and other related disciplines are encouraged to submit abstracts of original work for presentation at the AAGP Annual Meeting. AAGP also welcomes the involvement of trainees and early career professionals as presenters. 


Limit on Presentations

A speaker’s name may be submitted for multiple symposia. However, if all of the proposed symposia are accepted, any speaker at the AAGP Annual Meeting is limited to only participating in four educational programs (industry supported and non-industry supported). If a speaker is listed as faculty on more than four programs, the speaker will be asked to find an appropriate substitute for one of the programs. This policy does not apply to scientific poster presentations. If a speaker is on more than one industry-supported symposium, they may only receive a travel stipend and an honorarium for one sponsored session.  

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ABSTRACT SUBMISSION INSTRUCTIONS

Submit your proposal online at https://bit.ly/31DsIMd. Here are instructions for Late Breaking Poster Submissions. 

 

Don’t wait until the last minute! Submission is a multi-step process, and it requires advance information from all faculty. Begin the submission process early so that you have time to edit or add additional information. You can save your submission in draft form and re-visit it prior to the submission deadline to make changes as needed. 


Word Limit

All abstracts have a 5,000-character limit, excluding title and author information but including spaces.

Submission Deadline

You may save and edit your submission at any time prior to submitting it to AAGP. The submission deadlines are as follows:

  • Late-breaking poster abstracts: December 30, 2019, 11:59 PM EST

Notifications

  • Notification of acceptance of poster presentations/oral paper presentations will be sent mid-November.
  • Notification of acceptance of late-breaking poster abstracts will be sent mid-January.

Publication

By submitting a proposal through this Call for Presentations, you give AAGP the authority to electronically post your presentation, abstract, and learning objectives online, and to publish them in printed materials. You are responsible for editing your abstract and providing copy in final, print-ready form. However, AAGP reserves the right to edit any part of the abstract submission for consistency, grammar and target audience as we deem necessary.

 

Review

All poster abstracts are reviewed by the AAGP Research Committee and/or Annual Meeting Program Committee and ranked on the basis of scientific merit and educational needs of AAGP attendees. All accepted poster abstracts (except Late-Breaking Research Posters**) will be published and  available to all meeting attendees in a PDF supplement to the American Journal of Geriatric Psychiatry. The Research Committee and/or Annual Meeting Program Committee’s decisions are final. Reviews are based on the following criteria:

  • Relevance to identified attendee needs
  • Inclusion of new data
  • Timeliness of topic
  • Diversity among presenters
  • Presentation balance between research and practice applications
  • Applicability to practice of geriatric psychiatry
  • Relationship to the Annual Meeting theme

Please note that potentially outstanding presentations are, at times, given a lower priority score because the information and data supplied with the submission were incomplete or inappropriate for a particular format.

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CONTENT AREAS

The 2020 Annual Meeting Program Committee encourages abstracts that address the integration of key geriatric psychiatry research findings into clinical practice, including the following topic areas:

 

Suggested topics include: 

  • Prevention and treatment of cognitive decline
  • Psychosocial interventions for dementia
  • Early identification and treatment of mood disorders
  • End of life care, hospice, and palliative care
  • Caregiver services
  • Population health
  • Interdisciplinary team-based care
  • Quality improvement
  • Research funding priorities
  • Substance use disorders in late life
  • Curriculum and training
  • Health disparities

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PRESENTATION FORMATS

Late-Breaking Posters  (Instructions to submit Late Breaking Poster)
The AAGP Annual Meeting Program Committee has reserved a few select slots for a limited number of late-breaking research posters with a deadline of December 30, 2019. 


**Please note that due the lateness of the submission, late-breaking posters cannot be included in the AJGP Abstract Supplement. 

Late-breaking abstracts are abstracts that describe important current research advances and have not been submitted previously. Late-breaking abstracts are not a second chance for those who missed the official abstract deadline. State-of-the-art studies with up-to-date results will be considered as late-breaking abstracts. Late-breaking abstracts reporting secondary data analyses must include an explanation for why they were not submitted as of the regular deadline. The selection of abstracts will be based on scientific quality and novelty of research either in basic or clinical science.

 

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