2023 AAGP Annual Meeting Submission Guidelines


 

 We are pleased to announce the American Association for Geriatric Psychiatry (AAGP) 2023 Annual Meeting will take place March 3-6 live and in-person in New Orleans, LA!

 

This year’s meeting theme will be "Aging through a New Lens: A Focus on Emergent Strengths, Resilience and Diversity”.  Aging is typically defined by accrued limitations and pathology, but it can equally be defined by emergent strengths such as wisdom, resilience and creativity. This more positive take on aging is advanced by the diversity of experience, contributions and peoplehood of aging individuals. In all circumstances, particularly amidst the mental health conditions that geriatric psychiatrists and other geriatric mental health clinicians see, the strengths of aging emerge as key elements of therapy and well-being. Gene Cohen described this positive process as “creative aging,” and stressed that it came not in spite of aging, but because of it. The 2023 annual meeting of the AAGP will provide an informative, innovative, and inspirational forum to advance this critical message about aging.

 

We invite innovative and interactive programs targeted toward clinicians, researchers, and educators. Clinicians and investigators in all areas of geriatric psychiatry, psychology, neurology, medicine, nursing, social work, and other related disciplines are encouraged to submit abstracts of original work for presentation at the AAGP Annual Meeting. We encourage diverse presenter panels and welcome new presenters. Please consider adding a new/early-career presenter from the profession as part of your presenter panel. This is an excellent venue to present original research, new data, clinical applications and service delivery initiatives, educational activities and other pioneering work impacting our field today!

 

All session and case submissions will be peer-reviewed by the 2023 AAGP Annual Meeting Program Committee. Each presenter is expected to be physically present in New Orleans to make a live presentation.

 

Please ONLY submit abstracts for General Sessions and Clinical Case presentations currently. Case Presentations will open mid-August and Posters in September. The call for posters will be announced in August 2022.

 

Please contact us at info@aagponline.org if you need assistance with your submission. 

 

TOPICS

The AAGP Program Committee encourages abstract submissions that incorporate positive aspects of aging while addressing critical issues related to the care of older adults, including the following suggested topic areas:

 

  • Strategies to enhance “successful aging” for a diverse population of older adults, utilizing patients’ emergent strengths and a framework of “creative aging”
  • Evidence-based treatment for conditions commonly experienced by older adults, with inclusion of non-pharmacologic and person-centered treatment approaches
  • Issues related to diversity, culture, and ethnicity related to patient care, education and research
  • Sex, sexuality, and gender identity
  • Approaches to better understand and combat ageism as it impacts geriatric care
  • Interventions to address disparities in health care for older adults, particularly in underserved communities
  • Developments in curriculum and training to prepare the next generation of care providers
  • Cutting edge research initiatives and funding opportunities to enhance the lives and health of older adults 

SUBMISSIONS OVERVIEW & CALENDAR

 

Submission Type

Submissions Open

Submissions Due

Notification Date

General Sessions

July 1, 2022

August 29, 2022 11:59 PM EDT

October

Clinical Case Presentations

July 1, 2022

August 29, 2022 11:59 PM EDT

October

New Research Posters

September 1, 2022

October 18, 2022 11:59 PM EDT

November

Early Investigator Posters

September 1, 2022

October 18, 2022 11:59 PM EDT

November

Oral Paper Presentations

September 1, 2022

October 18, 2022 11:59 PM EDT

November

Late-Breaking Research Posters

November 1, 2022

January 10, 2023 11:59 PM EDT

Late January

 

Please note that the above deadlines are subject to change. The Program Committee will not accept or consider late submissions.

 

 

IMPORTANT NOTES ON ALL SUBMISSIONS 

Presentation Slides: AAGP strongly encourages all speakers to provide presentation slides. These materials are required for attendees to receive Continuing Medical Education (CME) credit. As such, all materials must be in compliance with Accreditation Council for Continuing Medical Education (ACCME) rules (https://www.accme.org/accreditation-rules) and are reviewed by the AAGP CME Committee. Specifically, all presentations must include a disclosure slide (see next section) and a declaration whether or not any off-label use of medication is discussed. Materials are also made available online for all meeting attendees, including those unable to attend your live presentation. All presentation slides are due by February 28, 2023. Instructions to submit slides will follow acceptance of presentations.

 

Please note that failure to submit your presentation by February 28, 2023, could result in a loss of CME credit for the entire meeting and every attendee as well as automatic withdrawal of your general session or case presentation from the 2023 AAGP Annual Meeting.

 

Disclosure of Conflicts of Interest: AAGP requires disclosure by presenters at CME activities of any financial interest or other affiliation with commercial organization(s) that may have a direct or indirect impact on the subject matter of the scientific program. AAGP’s policy on disclosure applies to financial interests of a presenter’s spouse/partner as well. A “financial interest” may include, but is not limited to, being a shareholder in the organization; being on retainer with the organization; or having research or honoraria paid by the organization. An “affiliation” may include holding a position on an advisory committee or some other role or benefit to a supporting organization. The existence of such relationships does not necessarily constitute a conflict of interest, but the prospective audience must be informed of the presenter’s affiliation with every commercial supporter by an acknowledgment in the slides as well as orally at the start of every session. In addition, each faculty who identifies a potential conflict will be asked to identify steps to resolve that conflict. This policy is intended to openly identify any potential conflict(s) so that members of the audience in an educational activity are able to form their own judgments about the presentation. AAGP also requires oral disclosure of discussion of unapproved uses of a commercial product or investigational use of a product not yet approved for this purpose.

 

Registration and Travel Policy: All presenters must be paid registrants of the AAGP Annual Meeting. Expenses associated with the preparation, submission, and presentation of an abstract are the responsibility of the author(s)/presenter(s). Please note that some presentations may also be livestreamed and/or video recorded. All speakers and presenters are expected to make their own travel arrangements and pay their own expenses (with the exception of industry-supported programs and other sponsored workshop programs).

 

Limit on Multiple Presentations: A speaker’s name may be submitted for multiple symposia. However, if all of the proposed symposia are accepted, any speaker at the AAGP Annual Meeting is limited to only participating in four (4) educational programs (industry supported and non-industry supported). If a speaker is listed as faculty on more than four programs, the speaker will be asked to find an appropriate substitute for one of the programs. This policy does not apply to scientific poster presentations. If a speaker is on more than one industry-supported symposium, they may only receive a travel stipend and an honorarium for one sponsored session. 

 

Eligibility: You do not need to be a member of AAGP to submit an abstract! Clinicians and investigators in geriatric psychiatry, psychology, neurology, medicine, nursing, social work, and other related disciplines are encouraged to submit abstracts of original work for presentation at the AAGP Annual Meeting. AAGP also welcomes the involvement of trainees and early career professionals as presenters.

 

Publication: By submitting a proposal, you give AAGP the authority to electronically post your presentation, abstract, and learning objectives online, and to publish them in printed materials. You are responsible for editing your abstract and providing copy in final, print-ready form. However, AAGP reserves the right to edit any part of the abstract submission for consistency, grammar, and target audience as we deem necessary. 

 

Don’t Wait till the Last Minute! Submission is a multi-step process, and it requires advance information from all participants. Begin the submission process early so that you have time to edit or add additional information. You can save your submission in draft form and re-visit it prior to the submission deadline to make changes as needed.

 

Details on Submission Types

General Sessions: Each general session will be 90 minutes, including at least 20 minutes committed to audience participation. General sessions include a Session Chair and up to 3 additional Session Speakers/Discussants for a total of no more than 4 presenters. Please note that given the brief time, fewer speakers will lead to a more in-depth presentation.

 

The Session Chair will serve as the contact person for the program committee and facilitate any changes as directed by the Program Committee, work with the faculty to refine individual presentations to ensure that the program is well rounded and free from commercial bias, and ensure final handouts are submitted in a timely manner. In addition, the Session Chair is responsible for entering the entire submission in the Abstract Submission Portal.

 

  • The Session Chair should submit:
    • A title, session description (will be used to promote the individual symposium in the Advance and Final Programs), overall abstract (detailed description of the session), needs assessment (description of why this session is important and relevant to the meeting theme), 4 learning objectives, track, and 5 CME questions and Brief agenda (for reviewers only). Maximum of 5,000 characters combined. 
  • For each individual Speaker or Discussant, including the Chair, the Session Chair should also submit participant abstracts. Participant abstracts describe what each presenter will discuss during the session.
    • A title for the portion of the session led by each session faculty member, including the Chair and each Speaker or Discussant
    • An individual abstract for each Speaker or Discussant, including the Chair, limited to 5,000 characters.
    • The name, degrees, affiliation, phone, email, CV and brief bio (100 words) for each Speaker or Discussant, including the Chair. 

Clinical Case Presentations: These individual case presentations should be 20-30 minutes and will be combined into discussion sessions by clinical topic. If you would like to submit an individual case presentation, please include:

  • overall abstract (description of the case), needs assessment (description of why this case is important and relevant to the meeting theme), 2 learning objectives, and at least 3 keywords. Maximum of 5,000 characters. 

New Research Posters: New Research Posters are self-explanatory visual presentations of unpublished research work. Abstracts should not be submitted for consideration as a New Research Poster if the same research work is already accepted for publication in a scientific journal at the time of submission for the AAGP annual meeting. Poster Abstracts should include:

 

  • A Title, Introduction, Methods, Results, Conclusion, funding sources, upload tables and/or images, topic area and at least 1 keyword (maximum of 5,000 characters). Abstracts for accepted posters will be published in the American Journal of Geriatric Psychiatry, and available to attendees online. AAGP will not edit poster abstracts, so please ensure the written submission is in final form. Abstracts cannot be withdrawn from publication after December 31, 2022. The presenter is required to be present during specified poster session hours for informal discussions about their research with meeting attendees. Posters will be attached to a bulletin board that measures 45" (vertical) by 90" (horizontal). 

Early Investigator Posters: This special section is a sub-set of the New Research Posters, designed to highlight the research of students, residents, trainees, research fellows and clinical fellows, as well as junior faculty and K-awardees who are no more than 2 years post fellowship training. If you wish to be considered in this special category, please submit under the Early Investigator submission role when submitting your abstract online. The abstract submission requirements for early investigator posters are the same as those described above for new research posters.

 

Oral Paper Presentations: The 2023 AAGP annual meeting will feature a small number of Oral Paper Presentations selected from the poster abstract submissions. These 15-20 minute oral presentations will be organized into a panel session, including a discussant assigned by the AAGP Research Committee. Authors submitting abstracts should indicate whether they would like their abstract to be considered for a poster presentation, an oral presentation, or both. The abstract submission requirements for oral paper presentations are the same as those for poster presentations.

 

Late-Breaking Research Posters: The AAGP Annual Meeting Program Committee has reserved a few select slots for a limited number of late-breaking research posters with a deadline of January 10, 2023. Please note that due the lateness of the submission, late-breaking posters might not be included in the AJGP Abstract Supplement. Late-breaking research posters should include abstracts that describe important current research advances and have not been submitted previously. Late-breaking abstracts are not a second chance for those who missed the official abstract deadline. State-of-the-art studies with up-to-date results will be considered as late-breaking abstracts. Late-breaking abstracts reporting secondary data analyses must include an explanation for why they were not submitted as of the regular deadline. The selection of abstracts will be based on scientific quality and novelty of research either in basic or clinical science.

 

Review

All session abstracts are reviewed by the AAGP Annual Meeting Program Committee and ranked on the basis of scientific merit and educational needs of AAGP attendees. All accepted session and poster abstracts (except Late-Breaking Research Posters**) will be published and available to all meeting attendees in a PDF supplement to the American Journal of Geriatric Psychiatry. The Annual Meeting Program Committee’s decisions are final. Reviews are based on the following criteria:

  • Relevance to identified attendee needs
  • Inclusion of new data
  • Timeliness of topic
  • Diversity among presenters
  • Presentation balance between research and practice applications
  • Applicability to practice of geriatric psychiatry
  • Relationship to the Annual Meeting theme

Please note that potentially outstanding presentations are, at times, given a lower priority score because the information and data supplied with the submission were incomplete or inappropriate for a particular format.

 

SUBMIT YOUR PROPOSAL TODAY!

 

All submissions are made through the 2023 Annual Meeting Abstract Submission Portal. We welcome you to submit a proposal for a symposium or case presentation that will enhance our ability to provide care to our patients, conduct research on late-life mental illness and its effective treatments, and train the workforce needed to provide high quality care now and in the future.

 

 

 

 Submission Portal 

 

 

We cannot wait to see you all in New Orleans!

 

Warmly, 

 

Molly Camp, MD

2023 Annual Meeting Program Co-Chair

 

Erica C. Garcia-Pittman, MD, FAPA, DFAAGP

2023 Annual Meeting Program Co-Chair